Office Manager in Voorburg, The Netherlands
This important and fun role is really diverse and at times demanding: you work with our colleagues in our Voorburg and Amsterdam.
Whether it is ensuring a great onboarding for a new colleague, booking travel, managing the diary of the Managing Director, no day is the same.
You are a do-er, getting-things-done-type of person, outgoing and fun to be around with.
You are very well organized, at ease with all people, not easily intimidated by a challenging task, or last minute work. You are fast, welcoming, and can be tough if needed.
You know your tools & systems and have no issues getting things (technically) organized when it comes to meetings, flights, events.
You are there to help and most likely already knew what they required before our colleagues knew.
Office management
- Welcome guests and serve beverages.
- Supervision of office cleaning services and office maintenance.
- Access Tags: Application, programming, allocating.
- Ensuring that the kitchen is well stocked.
- General assistance to: Managing Director.
- Manage suppliers.
- Travel and accommodation arrangements: Organize and coordinate travel arrangements for management, including flights, accommodations and transportation.
- Meetings and Events: Organize and coordinate meetings, conferences and events, including reserving meeting rooms and preparing agendas.
- Support colleagues and team members to improve overall efficiency.
- Negotiate contracts and agreements with vendors and service providers.
Management Assistant / HR support
- Provide administrative support to members of the management team, such as the Managing Director and CEO, or other senior executives. This includes tasks like managing their schedules, and organizing meetings.
- Assist in the execution of special projects, which may include research and project coordination.
- Maintain the highest level of confidentiality regarding sensitive information, as Management Assistants often have access to privileged company data
- Serve as a point of contact between employees and Managing Director
- Assist with recruiting and onboarding of new employees.
- Maintain employee records and documentation.
What we can offer
- Working from our Voorburg office
- Freedom to be authentic
- Ownership of your projects
- Making a positive, lasting, and real impact on our business, colleagues and clients
- Be part of and contribute actively to our global growth
- Awesome colleagues & awesome clients
- 25 Holidays & Two Me-Days (one per half year) (based on FT employment)
- Personal development plan!
The company
Incubeta is a digital marketing consultancy with a focus on bringing together the best people, technology and data. Our specialists build solutions that embrace the power of technology, the truth of data and add a spark of human creativity. We help advertisers, agencies and publishers get the most from digital for their business.
As Google’s most experienced EMEA Sales Partner we have overseen hundreds of deployments across the Google Marketing Platform.
We know our people are what sets us apart and we strive to provide a diverse and inclusive workplace that helps every individual realize their full potential through a rewarding career. When you speak to us you’ll hear our culture shine through. When you work with us you’ll be an influential piece of what makes us a winner of Campaign Magazine’s Best Place to Work.
